Privacy Policy

Last updated: April 8, 2026

This Privacy Policy explains how we collect and process personal data when you visit our website https://cesged.com (the “Website”) and when you contact us by e-mail regarding the CESGED conference.

1) Controller (who is responsible for your data)

Controller: CESGED conference
Address: Novi Sad, Serbia
E-mail: cesged@yahoo.com
Website: https://cesged.com

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us using the details above.

2) Personal data we process

Depending on how you use the Website, we may process the following categories of personal data:

A. Website usage data (technical data)

  • IP address (may be processed in truncated or full form depending on configuration)
  • device and browser information (user-agent, operating system, language)
  • pages visited, approximate location (derived from IP), date/time of visit
  • referral source (where you came from)

B. Communication data
If you contact us by e-mail, we process:

  • your e-mail address
  • your name (if you include it)
  • the content of your message and any attachments
  • any information you voluntarily provide (e.g., affiliation, paper title, etc.)

C. Conference-related data
If you submit abstracts/papers or communicate about participation via e-mail, we may process personal data included in those materials (e.g., author names, affiliations, contact details), as required to organize and run the conference.

3) Purposes and legal bases

We process personal data for the following purposes and on the following legal bases (GDPR):

A. Operating and securing the Website
Purpose: website functionality, security, preventing abuse and attacks, ensuring availability.
Legal basis: legitimate interests (Art. 6(1)(f) GDPR).

B. Handling inquiries and communication
Purpose: responding to your messages, providing information about the conference, managing communication with authors/participants.
Legal basis: legitimate interests (Art. 6(1)(f) GDPR) and, where applicable, steps prior to entering into an agreement (Art. 6(1)(b) GDPR).

C. Analytics (Google Analytics)
Purpose: understanding how visitors use the Website and improving content and performance.
Legal basis: consent (Art. 6(1)(a) GDPR).
We only activate analytics cookies after you provide consent via our cookie banner. You can withdraw or change your consent at any time using the “Manage consent / Cookie settings” option on the Website.

4) Cookies and similar technologies

We use cookies and similar technologies. For detailed information and to manage your consent preferences, please see our Cookie Policy (EU) available on the Website.

5) Recipients (who we share data with)

We may share personal data with:

  • Hosting / IT service providers (to host and maintain the Website)
  • Google (Google Analytics) if you consent to analytics cookies
  • other service providers strictly as needed to operate the Website and provide conference-related communications

We do not sell personal data.

6) International transfers

Some of our service providers (such as Google) may process data outside the European Economic Area (EEA). Where international transfers occur, we rely on appropriate safeguards required by applicable data protection laws (e.g., standard contractual clauses and/or other lawful transfer mechanisms, depending on the provider and configuration).

7) Data retention (how long we keep data)

We keep personal data only as long as necessary for the purposes described above:

  • Website technical logs: retained for a limited period necessary for security and troubleshooting (typically days to months, depending on hosting configuration).
  • E-mail communication: retained as long as needed to respond and maintain a record of conference-related communication, and longer if required to meet legal obligations or resolve disputes.
  • Analytics data (Google Analytics): retained according to our Google Analytics configuration and only after consent.

8) Your rights (EEA/Switzerland)

If you are in the EEA or Switzerland, you have the right to:

  • access your personal data
  • request correction or deletion
  • restrict processing
  • object to processing based on legitimate interests
  • withdraw consent at any time (does not affect the lawfulness before withdrawal)
  • data portability (where applicable)
  • lodge a complaint with a supervisory authority in your country

To exercise your rights, contact us at cesged@yahoo.com.

9) Security

We apply reasonable technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission or storage is 100% secure.

10) Children

The Website and conference communications are not intended for children, and we do not knowingly collect personal data from children.

11) Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top indicates when it was most recently revised.